Industry · Cleaning Companies
Bookkeeper for cleaning companies —
crew payroll, job costing & contracts.
Cleaning businesses run on tight margins, high labour costs, and recurring contracts. We track profitability per client, manage crew payroll, and integrate directly with Jobber and Housecall Pro — so your books reflect your actual operations.
What you get every month
- Profitability by client / contract (monthly)
- Crew payroll with CPP/EI or FICA breakdown
- WSIB premium tracking and reconciliation
- Supply and equipment expense report
- Jobber / Housecall Pro sync confirmation
- GST/HST return preparation (quarterly)
- P&L, balance sheet, and cash flow by the 15th
Who this is for
Residential cleaning services
- House cleaning and maid services
- Move-in / move-out cleaning
- Vacation rental turnovers (AirBnB)
Commercial cleaning companies
- Office and building maintenance contracts
- Post-construction cleaning services
- Industrial and warehouse cleaning
Growing cleaning businesses
- Owner-operators adding first employees
- Multi-crew operations (5–30 employees)
- Franchise cleaning businesses
The Challenge
Why cleaning company bookkeeping is harder than it looks
Cleaning businesses combine high transaction volume, variable labour costs, recurring contracts, and often both residential and commercial revenue under one roof. Without job-level cost tracking, you can be growing revenue and shrinking margins at the same time — and not know it until your accountant tells you at year-end.
We specialize in the operations behind cleaning businesses: Jobber and Housecall Pro integrations, crew payroll with CPP/EI and WSIB, per-contract profitability tracking, and supply cost monitoring to catch cost creep before it eats your margins.
Client perspective
"I was flying blind on which clients were actually profitable. North Ledger set up job-level tracking through Jobber and I cut two underpriced contracts within 30 days."
Cleaning company owner, Ontario
What We Do
Our core services for this industry
Crew Payroll Management
Variable-hour crew payroll with CPP/EI, WSIB, and FICA handled correctly. Labour costs allocated to the right jobs.
Job Costing by Client or Contract
Labour, supplies, and travel allocated per client. Know exactly which accounts are profitable before you re-price or renew.
Jobber & Housecall Pro Integration
Invoice and job data flows directly from your scheduling software into QuickBooks or Xero — no manual re-entry.
Supply & Equipment Cost Tracking
Supplies categorized and tracked against revenue trends. Equipment depreciation for commercial-grade equipment and vehicles.
Recurring Contract Revenue
Monthly, bi-weekly, and weekly contracts tracked by client. Deferred revenue posted for prepaid cleaning packages.
WSIB & Payroll Compliance
Workers' compensation premiums tracked, payroll tax remittances (CRA or IRS) filed accurately and on time.
Payroll & Compliance
Crew payroll and compliance for cleaning businesses
Labour is the largest cost in any cleaning business. Getting crew payroll right — CPP/EI, WSIB, and CRA remittances — protects you from the penalties that catch growing cleaning companies off guard.
Source Deductions
We calculate the correct CPP and EI deductions for each crew member based on insurable and pensionable earnings, remit to CRA on time, and prepare T4 slips at year-end.
Workers' Compensation
WSIB (Ontario) or WCB (other provinces) premiums are calculated against insurable earnings and tracked against your payroll records. We ensure your classification and premium rates are correct — cleaning is a high-scrutiny industry.
FICA & State Compliance
For US-based or cross-border cleaning companies, we handle FICA withholding, federal and state unemployment insurance, and W-2 preparation for crew members at year-end.
Pricing
Most cleaning companies clients start on the Growth plan. Most cleaning businesses with crews need payroll, AP/AR, and job-level cost tracking.
FAQ
Common questions
GET STARTED TODAY
Know which contracts are
actually making you money.
Job-level profitability, crew payroll, and Jobber integration — all included. Stop running your cleaning business on guesswork.
Your free quote includes:
- Full review of your current bookkeeping setup
- CRA / IRS compliance gap identification
- Custom quote based on your transaction volume
- Clear onboarding timeline — starting within 5 business days
- No pressure, no hard sell
No contracts · Cancel anytime · CAD & USD billing
See Pricing →